Conference Services

LET US COORDINATE YOUR NEXT CONFERENCE


Over 1,000 participants have benefited from The Center's conferences in the last five years.


Texas Engineering Executive Education offers complete planning and hosting services for conferences on engineering topics in the Austin area. Our services are offered to in-house and outside clients. We also offer assistance with transportation, parking, dining, off-site events and conference program coordination. With the success of your conference in mind, Conference Services will coordinate with you to determine the appropriate university facilities, venues, hotel accommodations, meal plans, catering and other services for your group.

Our experienced conference coordinators hold a consistent record of providing excellent service to our clients.


Conference Services

We handle the logistics so you can focus on the event!

  • Coordinate event logistics (registration, materials, communications to attendees, presenter needs, and more)
  • Manage the relationships and contracts with vendors to keep your conference on time and within budget
  • Design marketing materials, programs, advertising, and can even assist with launching your own website
  • Provide on-site support throughout your entire conference
  • Issue completion certificates or Continuing Education Units (CEUs)
  • Arrange regular status meetings to update you on our progress and give you concrete feedback on the success of the event
  • Who will coordinate all those details? Let us handle the logistics!

  • Manage online and on-site registration and payments
  • Notify attendees of details specific to their stay, including parking, dining, lodging, and event updates
  • Coordinate materials, presentation logistics, travel, and payment for presenters
  • Prepare manuals, programs, packets, name badges, or other conference materials for attendees
  • Provide staff for on-site check-in and support through the conference
  • Manage audio-visual logistics and Webinar capabilities
  • Provide event photography
  • Issue Continuing Education Units (CEUs) or certificates
  • Arrange evening or companion events and provide information about unique Austin restaurants and attractions
  • Where to go? What to order? Let us help you find the right choice!

  • Provide a resource of information about vendors, caterers, restaurants, and local attractions
  • Negotiate contracts with vendors to establish facilities, AV, catering, and lodging needs
  • Assist in selection of a venue to best meet your needs
  • Coordinate with catering to supply your event with a variety of options, from simple coffee breaks to formal dinners
  • Need to create consistent marketing materials? Let us handle the creative for you!

  • Design brochures, programs, flyers, and email blasts
  • Assist with PR, social media efforts, mailings, and advertising campaigns
  • Design logo or conference branding
  • Assist in the design or the development of your website
  • Create and order promo items
  • Provide signage for the event
  • Print manuals or conference materials
  • What about next year? Let us help you plan ahead!

  • Update attendee roster with any changes made on-site
  • Provide event evaluations for attendees
  • Issue post-event payments for vendors and instructors
  • Compile event evaluations and distribute to planning committee members with any recommendations on how to further improve your next event

  • Need help planning your next Conference? Let us help!

    If you are interested in hosting a conference, or for more information about our conference services, please contact us at 512.232.5154.

    Contact Us Conference Photo Gallery


    Successful Conferences

    International Conference on Greenhouse Gas Technologies, '14 International Conference on Greenhouse Gas Technologies, '14
    The 12th international GHGT-12 conference had nearly 1,200 attendees from around the world at the Austin Convention Center from Oct. 5-9, 2014. Click here to view event photos.

    University of Texas Nutrition Institute Annual Conference, '13 University of Texas Nutrition Institute Annual Conference, '13
    The UTNI 2013 Conference featured hands-on cooking demonstrations, interactive computer labs, discussion sessions, and lectures by UT faculty and nutrition experts.

    Food, The City & Innovation, '13

    Food, The City & Innovation, '13
    New food startups led by engineers, artists, scientists, and architects are responding to the challenge to re-invent our global food system. This conference explored the opportunities for innovation and sought those that will benefit from the collaboration between universities and our cities.

    Decision Analysis Affinity Group Annual Conference, '13 Decision Analysis Affinity Group Annual Conference, '13
    DAAG is known across industries to unite Practitioners in DA application and implementation from Pharmaceuticals, to Military, to Oil and Gas and Manufacturing.

    Society Decision Professionals Annual Meeting , '13

    Society Decision Professionals Annual Meeting , '13
    The Society of Decision Professionals (SDP) supports decision professionals to become the trusted advisors of choice for decision makers facing important and complex decisions.

    Renewable Solutions for Energy Prosperity in Texas, '12 Renewable Solutions for Energy Prosperity in Texas, '12
    The Renewable Solutions for Energy Prosperity in Texas is a full day event showcasing nationally recognized experts that apply innovations in science and technology to energy prosperity and economic development.

    Indoor Air '11

    Indoor Air '11
    This is a unique technical program that focuses on major challenges facing the indoor air and climate community. It is a forum for researchers & practitioners to exchange ideas, a great professional development opportunity for students, and a showcase for Austin.